The Officers shall consist of the President, Vice President, Treasurer, Corresponding Secretary and Recording Secretary. The officers shall be elected every two years at the final meeting of the summer, generally held within 10 days of the conference championship meet.

An officer may be removed for failing to fulfill responsibilities and/or acting in a manner detrimental to the Conference. An officer may be removed by one of the following actions:
        a: On a recommendation of the Board, a majority vote of the membership, a quorum is required.
        b: On a motion from the floor, by a vote of 2/3 of the membership present, a quorum is required.

Filling of Vacancies.
        a: In the case of the President; the Vice President assumes the position of President.
        b: In the case of the Vice President, Treasurer, Corresponding or Recording Secretaries; the President shall
            nominate a replacement to be approved by a majority vote of the Board. The replacement shall serve the
            remainder of the term of the replaced officer.

The Officers, Division Representatives, Coaches Representatives and standing committee chairpersons described herein shall constitute the Board of the Conference.

The Conference Board is empowered to conduct all conference business not specifically reserved for the member clubs.

A quorum consisting of one more than half of the members of the Board shall be required to conduct conference business.

Unless, specifically stipulated herein, simple majority votes of the Board shall be necessary to conduct conference business.

Actions taken by the Board, other than those stipulated herein are binding on the Conference. These actions may be recalled or amended by a majority vote of the membership, quorum required.

Shall serve as a member of the Board and preside over all meetings of the Board and the Conference.

With the concurrence of the Board shall appoint the chairpersons of the standing committees.

Shall appoint a head official of all dual and championship meets.

Shall oversee all conference functions and events.

Shall serve as a member ex-officio of all standing committees.

Shall serve a maximum of two terms of two years each consecutively.

Should a vote of the Membership result in a tie, the President shall cast the deciding vote.

Because of the President's tie breaking role in g. above, the President shall not serve as the authorized representative of a member club.

With the concurrence of the Treasurer, the President shall execute contracts on behalf of the conference.

Shall receive and acknowledge to the involved clubs, all notices of protest of a meet and shall convene a committee to promptly adjudicate the protest.

Shall temporarily assume the responsibilities of the President during a temporary absence of the President and permanently in the event of termination or resignation.

Shall assist the President in the execution of executive and administrative functions.

Shall serve as a member of the Board.

Shall serve on committees as appointed by the President.

Shall serve as the chairperson of the Championship Meet Committee.

The Vice President does not cast a vote of the membership unless casting that vote as the authorized representative of a member club.

Shall handle all financial matters on behalf of the conference.

Shall collect dues from the member clubs.

Shall issue payments to officials for all championship and dual meets.

Shall pay all bills on behalf of the conference.

Shall keep the Board advised of all expenditures.

Shall give a written financial report to the conference at the first and last meeting of each year and at other times at the request of the Board.

The Treasurer does not cast a vote in votes of the membership unless casting that vote as the authorized representative of a member club.

With the concurrence of the President, the Treasurer shall execute contracts on behalf of the conference.

Shall be responsible for all correspondence on behalf of the Conference.

Shall prepare Conference material for distribution to member clubs for all Conference meetings.

Shall oversee the coordination of dual meet schedules with the Division Representatives.

Shall coordinate the administrative portion of the Championship Meet in conjunction with the Recording Secretary and the Championship Meet Director.

The Corresponding Secretary does not cast a vote in votes of the membership unless casting that vote as the authorized representative of a member club.

Shall be responsible for recording and distributing the minutes of all meetings of the Conference and the Board.

Shall maintain the Conference Swimming and Diving Records and keep them updated.

Shall coordinate the administrative portion of the Conference Championship Meet in conjunction with the Corresponding Secretary and the Championship Meet Director.

Shall maintain accurate member club swim team rosters provided by the Division Representatives.

The Recording Secretary does not cast a vote in votes of the membership unless casting that vote as the authorized representative of a member club.

Shall maintain an archive of the minutes of all meetings and transfer this archive to the succeeding Recording Secretary on completion of the term in office.

There shall be a Division Representative for each Division in the Conference.

A Division Representative shall be a parent of participating athletes, an official, or an individual interested in the well being of the Conference.

All Division Representatives shall be appointed annually by the President with the concurrence of the Officers.

A Division Representative may be removed for failing to fulfill the responsibilities of the position and/or for acting in a manner detrimental to the-Conference. The manner in which a Division Representative may be removed is the same as for an officer, defined in (see section III. A. 2.).

Responsibilities of a Division Representative

1. Shall act as the liaison between member clubs in the division and the Board.

2. Shall coordinate dual meet schedules with the teams in the division and communicate these schedules to the Corresponding Secretary.

3. Shall obtain team rosters, and modifications and communicate this information to the Recording Secretary.

4. Shall coordinate all division events (i.e. Division Meet).

5. Shall be available to the teams within the division for consultation on Conference business and swimming related issues.

6. Shall bring concerns of member clubs to the Board.

7. Shall attend and participate in Board meetings.

8. Shall serve on committees as appointed by the President.

Vacancies of Division Representatives will be filled in the same fashion as their original appointment.

There shall be a maximum of four standing committees, the chairperson of each shall serve on the Executive Board.

The Chairperson of each standing committee will be appointed annually by the President with the concurrence of the Executive Board.

Vacancies of standing committee chairpersons will be filled in the same fashion as their original appointment.

At the last membership meeting of the year, each Division's coaches shall meet in caucus. The purpose of this caucus shall be to elect one of their members to serve as a Division Coaches Representative to the Executive Board for the next year. Division Coaches Representatives shall serve a term of one year.

Division Coaches Representatives shall form a sub-committee of the Board. This sub-committee shall review all proposed "in pool" rule changes and make recommendations for consideration by the entire Board. This sub-committee shall also include as its chairperson a member of the Westchester chapter of the Certified Swimming Officials of New York State Association appointed by the President after consultation with the Official's Association Executive Board.